Loading, unloading and delivery checklist
A practical shipment checklist from warehouse readiness to proof of delivery and closing the transport file.
Before the truck arrives
Confirm the goods are ready, the warehouse can receive the vehicle and loading equipment is available. Compare package count, gross weight and cargo description across the shipment records. Identify who signs handover documents and whom to contact if timing changes.
During loading and transit
Count packages and record visible packaging condition. Check the agreed securing arrangement, photograph relevant exceptions and note the seal number when one is used. Retain a record of actual loading time. Report delay or changes through the agreed channel; do not leave contradictory instructions unresolved.
At unloading and delivery
Compare the arriving vehicle, documents, package count and visible condition with the receiving party. Record actual arrival, unloading and completion times. Note a discrepancy clearly rather than giving an unqualified receipt that contradicts what was observed. Follow the applicable contract and specialist guidance for any claim.
Close the file
Keep delivery evidence, agreed charges, payment confirmation and relevant correspondence together. A messaging screenshot is not automatically proof that funds settled. Close the operation after the outstanding handover, commercial and documentation questions are resolved.